Exhibitors’ guide

By decision of the Finnish government, the general VAT rate will be 25.5% starting from September 1st 2024. This change will affect the pre-invoicing of our upcoming events.

If you have a current open invoice, you can pay it with the 24% VAT rate until August 31, 2024. If you know that your payment cannot be made by this deadline, please contact us at laskutus@messukeskus.com to receive a new invoice.

Invoices that remain open as of 1 September 2024, will be credited and reissued with the new VAT rate of 25.5%.

Check your invoicing details on the order confirmation and send any comments to yrityspalvelu@messukeskus.com  by 15 August 2024.

Send your suggestions for the fair’s stage programme through eMessukeskus under Programme or send an email to the producer miia.valenko@messukeskus.com by 29 August 2024.

Stay comfortably at the modern Holiday Inn Helsinki – Expo hotel, located next to the Exhibition Center. As an exhibitor, you can book your room at a special price. However, make your room reservation in time, because the hotel is very popular during the events! Read more >>

We encourage you to update your company profile through eMessukeskus under Market your participation no later than 15 October 2024 for it to appear in the exhibition information sent to all event attendees.

Register co-exhibitors participating in your joint stand through eMessukeskus (section Co-exhibitors) latest on 15 October 2024 and ensure their visibility in the exhibition info distributed to all event attendees. Co-exhibitors will be granted their own company-specific account and ID to use eMessukeskus.

Co-exhibitors will be charged a registration fee according to the event-specific participation conditions. The registration fee for co-exhibitors in this event is 440 € + VAT.

This event uses electronic eTickets which allows you to reach hundreds of potential visitors with just one click. The eTickets for this event are free of charge for exhibitors. You can send eTickets in eMessukeskus web service for exhibitors (under Invite your customers).

We price according to price periods. The earlier you place an order, the more you will save on the required products and services. Furthermore, you can ensure the availability of necessary products.

Structures and furniture can be ordered on eMessukeskus under Order products and services. Placing your order by 18 October 2024, you will acquire the products at a lower cost.

• Prices will increase by 20% on 17 October
• Prices will increase by 50% on 6 November
• Prices will increase by 100% on 19 November

Save money by placing your order in advance!

Any stand constructions exceeding 250 m are considered additional advertising space and are subject to an extra charge. minimum charge is € 450. Stands with two storeys: the square meters of the second storey are subject to a charge which is 50 % of the space rental. Any structures higher than 250 cm have to be approved by a Technical Coordinator of the exhibition centre at least 45 days prior to the event. Please send the information to: osastopalvelut@messukeskus.com for approval. 

Depending on your needs, we can deliver a customised stand plan with implementation, or you may choose from three different options that are ready-to-use. Reusability of structural materials and energy efficiency in lighting are key aspects of our stand packages.

If you have ordered graphic products or if your stand includes graphic products, please remember to send the necessary materials to graphics@messukeskus.com by 26.10.2024 at the latest. Subsequent changes will be charged according to the regular price list.

Does your stand offer a specific programme during the event? Update the programme to eMessukeskus (under Programme) to ensure its publication on our event website – this will guarantee you additional visibility completely free of charge.

Don’t forget to share your event participation and new product releases taking place during the event in your own marketing and communications channels such as social media. You can use the event logos, banners and images to advertise your attendance without restrictions.

Actively contact journalists and influencers inviting them to visit your stand. Publish press releases through eMessukeskus (under Market your participation) and submit printable versions to our Press Centre, which is open during the event opening hours. You can recognize journalists by their PRESS badge and bloggers along with social media influencers by their CONTENT CREATOR badge. The event is attended by numerous media outlets.

Please advise the Communications Manager of the event should your stand include new releases, performers, a specific programme, press conferences or other activities that could interest the media. This will ensure that overlapping events can be avoided.

Communacations Manager Pia Sievinen, tel. +358 40 559 9155, pia.sievinen@messukeskus.com.

You can conveniently email or send passes to your event team members mobile device through eMessukeskus (the Submit Passes tool opens in the fall). The pass holder can print it in advance through the email link or the pass can alternatively be printed at any of the entrances of Messukeskus or at our Exhibition Office. Badge pockets for passes are available at Messukeskus’ entrances and the Exhibition Office.

You can create as many access passes as you need. However, please note that any exhibitor access passes beyond the included amount are subject to a fee. The cost is €10.48 each plus 24% VAT. Construction access passes are free of charge.

The booths include the following access passes:

• less than 6 m2 booths 3 pcs
• 12-21 m² booths 10 pcs
• 24-36 m² booths 15 pcs
• 40-50 m² booths 20 pcs
• over 50 m² booths 25 pcs

Co-exhibitors receive one complimentary access pass.

The exhibitor’s pass is for your personnel at the stand during the fair. This pass is personal and valid during the construction, event and dismantling periods of the event. The pass must be always visible during the event. In addition, the pass enables its holder to enter the Exhibitors’ Lounge together with benefits for purchasing goods (including lunch for exhibitors and discounts in NoHo Partners cafes).

The constructor’s pass is valid during the construction and dismantling periods of the event.

.Order catering for your booth and lunch vouchers for your staff in advance, no later than 4 days before the event starts.

Never leave valuables accessible when the exhibition day ends. Take care of all necessary insurances and consider renting possible safety accessories such as showcases, locks or security cables for computers and / or monitors.

In like manner we are prepared to take care of other possible security needs regarding your stand. These needs can be addressed with our security services partner Securitas. Read more about available security services on eMessukeskus website under Products & Services page. After first selecting your event, move further to product category Safety (under Stand services).

Barrier-free parking system Autopay by Europark is in use at Messukeskus. Parking charges are collected by Europark.

The Exhibition Office assists exhibitors and constructors during the construction phase as well as the opening hours of the event regarding matters such as stand orders. Stand construction, maintenance and dismantling times, opening hours of the Exhibition Office and available entrances can be found here >>

The Exhibitors’ Lounge is open during the opening hours of the event. The Exhibitors’ Lounge can be found on the 2nd floor in Siipi conference area. The door code is presented on the exhibitor pass.

You are welcome to come and enjoy a cup of coffee in the Exhibitors’ Lounge. The space has a small kitchenette together with toilets and showers. The exhibitor priced buffet lunch is served in restaurant Mesta on the 2nd floor of Siipi conference area.

Mark items delivered to our Construction Service as follows:

Messukeskus Helsinki / Name of the event
Name of the exhibitor, stand number
Contact person and tel. number
Messuaukio 1
FI-00520 HELSINKI, FINLAND